FeaturesPricingRoadmapAboutCareersContactStart free trial
Features

AI-powered PSA, built for agencies

Six AI capabilities turn live project activity into recommendations, drafts, and estimates—on top of the core platform your team already runs on.

What it is

Internal ops, productized

Kontrora is an AI-powered PSA SaaS that helps teams draft updates, estimate work, staff capacity, and surface insights from project activity.

Department and capacity view in Kontrora
Capacity & departments
Time entries and tracking in Kontrora
Time & entries
AI Capabilities

Intelligence built into every workflow

LLM-powered features read your live data and return short, actionable output—not another dashboard to interpret.

Analytics

Key Insights

Turns live metrics into short recommendations. Replaces rule-based banners with real LLM analysis.

"Team at 94% util; move 8h from Portal Redesign to Patient App."

Capacity

Staffing recommendations

Uses tasks, remaining hours, and availability to suggest who should take work.

"Dana is overloaded next week; assign Email Template Design to Casey."

Projects

Status update drafts

Generates weekly client-ready summaries from tasks, issues, milestones, and time entries.

Click "Draft update" → editable summary ready to send.

Client portal

Feedback summarizer

Clusters and summarizes client comments, approvals, and rejections for account managers.

"3 themes this month: document vault delay, branding wait, SLA legal block."

Tasks

Estimate helper

Suggests estimated hours and priority from task title, description, and similar past tasks.

"Similar builds took 32–40h; suggest 36h."

Admin

Workflow & newsletter drafting

Helps draft workflow step labels or newsletter copy from recent project activity.

AI vs rule-based labels—pick the mode that fits.

Capacity Planning

Know before you commit

Real-time visibility into every team member availability before you say yes to new work.

  • Proportional allocation across accounts
  • Individual, department, and org-level utilization views
  • Enhanced capacity forecasting and AI staffing recommendations
  • Availability calendar with leave and holiday support
Team Utilization
78%
Up 4% from last week
Available Hours
42h
Across 8 members
Overloaded
2
Members at risk
New Project Fit
Yes
20h available
Workflow Automation

SOPs that actually get followed

Transform your SOPs into visual, enforced workflows with guardrails that guide your team.

  • Drag-and-drop workflow builder with node-based editor
  • Department handoffs, role assignments, client approvals
  • Complete audit trail for every transition
  • Automated notifications on handoffs and blockers
Workflow
Time Tracking

Flexible, accurate, effortless

Clock in when you start, allocate hours across tasks when done. Or log manually.

  • Clock in/out with task allocation on clock-out
  • Manual entry for retroactive logging
  • Auto clock-out after 16 hours
  • 14-day edit window for corrections
  • Admin view with full team time analytics
This Week
32.5h
Logged so far
Billable
28h
86% billable rate
Top Project
Acme Co.
12.5h this week
Active Timer
1:24
Running now
Task Management

Every view your team needs

Switch between Kanban, Gantt, Table, and Workflow views instantly.

  • Kanban boards with drag-and-drop
  • Gantt charts with dependencies and critical path
  • Table views for bulk updates and filtering
  • Workflow views through custom approval stages
Tasks
Analytics & Insights

Health, risk, and wellbeing in one view

Go beyond raw metrics—project health scores, workflow bottlenecks, and leadership wellbeing dashboards keep delivery on track.

  • Project health scoring and risk indicators
  • Workflow analytics (completion times, bottleneck identification)
  • Team wellbeing dashboard for leadership
  • AI Key Insights — short recommendations from live metrics
Analytics
Client Portal

Clients in the loop, not in your inbox

Give every client a secure window into their projects without exposing internal operations.

  • Full client dashboard with real-time project visibility (RLS-enforced)
  • Built-in approval workflows and feedback improvements
  • Strategic plans tied to accounts and projects
  • External data source integrations and branded invite-based access
Active Projects
4
Visible to client
Pending Approval
2
Awaiting review
Satisfaction
4.8
Avg. score
Last Update
2h ago
Auto-synced
Security & Permissions

Security at every layer

~40 permissions across 15 categories, enforced at the database level with PostgreSQL RLS.

  • Role-based access control with custom role creation
  • Context-aware permissions based on project assignments
  • Row Level Security on every database table
  • Audit logging for all critical changes
  • Rate limiting and input validation
Security
Ready?

See it in action

AI-powered PSA for teams that care about their craft—self-host or run on our managed cloud.

Get Started FreeView Pricing